Administrative Assistant

Role Overview Our client, Ideal Group, a leading Kenyan business group with interests in fashion retail, home furnishings, real estate development, and kids\’ entertainment, is seeking a highly organized Administrative Assistant to oversee day-to-day office administration and ensure the smooth running of the business office. The role also provides administrative support across office operations, property administration, and stakeholder coordination, making it ideal for a proactive professional who thrives in a fast-paced environment and excels at keeping systems and processes running efficiently. Key Responsibilities Oversee daily office operations, coordinate meetings, and prepare reports, presentations, and correspondence Manage office supplies, vendor relationships, and general office administration Support property administration by preparing lease documentation, coordinating with tenants and contractors, and monitoring maintenance requests Liaise with internal teams and external stakeholders while tracking key deliverables and administrative projects Maintain accurate records, ensure efficient filing systems, and provide high-quality administrative support to management Qualifications & Experience Bachelors degree in Business Administration, Office Administration, Secretarial Studies, Communications, or a related field Minimum 3 years experience in office administration, office management, or a similar administrative role Experience in office facility coordination, vendor management, and office supply procurement Demonstrated proficiency in financial record-keeping or basic accounting principles is a strong advantage Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools Excellent organizational, communication, and stakeholder management skills Strong minute-taking, report-writing, and document management skills High attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment

• Oversee daily office operations, coordinate meetings, and prepare reports, presentations, and correspondence • Manage office supplies, vendor relationships, and general office administration • Support property administration by preparing lease documentation, coordinating with tenants and contractors, and monitoring maintenance requests • Liaise with internal teams and external stakeholders while tracking key deliverables and administrative projects • Maintain accurate records, ensure efficient filing systems, and provide high-quality administrative support to management • Bachelors degree in Business Administration, Office Administration, Secretarial Studies, Communications, or a related field • Minimum 3 years experience in office administration, office management, or a similar administrative role • Experience in office facility coordination, vendor management, and office supply procurement • Demonstrated proficiency in financial record-keeping or basic accounting principles is a strong advantage • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools • Excellent organizational, communication, and stakeholder management skills • Strong minute-taking, report-writing, and document management skills • High attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment