Accounts Payables – Intern

Job Description: Assist in receiving supplier invoices and verify completeness (supplier details, dates, descriptions, tax/WHT where applicable, approvals, and supporting documents). Perform basic matching checks (invoice vs PO/quotation vs delivery note/GRN/service confirmation) and escalate gaps for resolution. Ensure invoices are posted daily in QuickBooks/ERP to the correct supplier, account, cost center/project, and tax treatment. Maintain an invoice control log to ensure no invoices are missed and all are captured within cut-off timelines. Update relevant payables trackers on a daily/weekly basis. Ensure every payment entry in the trackers has relevant support linked/attached (invoice, approval, POP, WHT details, etc.). Support timely petty cash processing upon approval and post petty cash transactions correctly. Maintain a well-organized filing system (physical and soft copies) for invoices, approvals, POPs, and reconciliations for audit readiness. Ensure all transactions are compliant with internal approval matrices and escalate policy breaches..

• Assist in receiving supplier invoices and verify completeness (supplier details, dates, descriptions, tax/WHT where applicable, approvals, and supporting documents). • Perform basic matching checks (invoice vs PO/quotation vs delivery note/GRN/service confirmation) and escalate gaps for resolution. • Ensure invoices are posted daily in QuickBooks/ERP to the correct supplier, account, cost center/project, and tax treatment. • Maintain an invoice control log to ensure no invoices are missed and all are captured within cut-off timelines. • Update relevant payables trackers on a daily/weekly basis. • Ensure every payment entry in the trackers has relevant support linked/attached (invoice, approval, POP, WHT details, etc.). • Support timely petty cash processing upon approval and post petty cash transactions correctly. • Maintain a well-organized filing system (physical and soft copies) for invoices, approvals, POPs, and reconciliations for audit readiness. • Ensure all transactions are compliant with internal approval matrices and escalate policy breaches..