Sales Assistant

About the Role At Pavago, one of our clients is hiring a Sales Assistant to support a fast-paced sales team by keeping operations organized, accurate, and moving forward. This is an execution-focused role—not a sales position. You’ll play a critical role in supporting the sales process through CRM management, scheduling, proposal preparation, reporting, and cross-functional coordination. Your work will help sales representatives stay focused on building relationships and closing deals while ensuring nothing falls through the cracks. If you’re highly organized, detail-oriented, and enjoy supporting high-performing teams behind the scenes, this role is built for you. What You’ll Own CRM Management (Core Focus) Maintain clean and accurate CRM data across platforms such as: Salesforce HubSpot Zoho CRM Pipedrive Update leads, contacts, opportunities, and account records daily. Remove duplicate records and correct incomplete or inaccurate information. Ensure pipeline data remains current and reliable for reporting and forecasting. Scheduling & Sales Coordination Schedule discovery calls, demos, meetings, and follow-ups across multiple time zones. Coordinate calendars using: Google Calendar Microsoft Outlook Calendly Ensure sales representatives are fully prepared before every meeting. Coordinate internal meetings, reminders, and follow-up activities. Proposal & Sales Documentation Prepare, format, and proofread: Sales proposals Quotes Presentations Support RFP and RFI responses using existing templates. Create polished client-facing materials using: Google Slides Microsoft PowerPoint Canva Reporting & Sales Operations Generate weekly and monthly reports covering: Pipeline activity Sales performance Conversion metrics Key sales KPIs Maintain dashboards that provide leadership with accurate sales visibility. Ensure reporting is delivered accurately and on schedule. Communication & Follow-Up Draft professional follow-up emails after meetings. Send reminders, thank-you emails, and next-step communications. Assist with inbound lead routing and initial customer responses. Help maintain timely communication throughout the sales process. Cross-Functional Coordination Collaborate with: Marketing Finance Operations Track internal handoffs to ensure deals continue moving forward. Coordinate documentation, approvals, and operational requests across departments. What Success Looks Like CRM records remain clean, accurate, and organized. Meetings are scheduled efficiently without conflicts. Sales representatives are fully prepared for client conversations. Reports are accurate and delivered on time. Proposals, follow-ups, and internal coordination happen without delays. What Makes You a Strong Fit Highly organized with exceptional attention to detail. Strong written communicator with professional email etiquette. Proactive and solution-oriented. Comfortable managing multiple priorities simultaneously. Enjoy supporting teams and improving operational efficiency. Experience 1–2 years of experience in: Sales Support Administrative Support Operations Coordination Sales Administration Core Skills Hands-on experience with at least one CRM platform. Strong scheduling and calendar management experience. Proficiency with: Google Workspace or Microsoft Office Excellent written English communication skills. Strong organizational and time management abilities. Nice-to-Have Experience preparing proposals or sales presentations. Familiarity with SDR or BDR sales workflows. Experience supporting: B2B SaaS companies Marketing agencies Professional services firms Basic reporting skills using Excel, dashboards, or pivot tables. What a Typical Day Looks Like Update CRM records and maintain pipeline accuracy. Schedule meetings and coordinate executive calendars. Prepare proposals, presentations, and sales documents. Generate reports for sales leadership. Send follow-up emails and manage communication workflows. Coordinate with internal teams to keep opportunities progressing.

• 1–2 years of experience in: • Sales Support • Administrative Support • Operations Coordination • Sales Administration • Hands-on experience with at least one CRM platform. • Strong scheduling and calendar management experience. • Google Workspace or Microsoft Office • Excellent written English communication skills. • Strong organizational and time management abilities. • Experience preparing proposals or sales presentations. • Familiarity with SDR or BDR sales workflows. • B2B SaaS companies • Marketing agencies • Professional services firms