Bond Officer - Projects, Mombasa

The Bond Officer is responsible for ensuring full compliance with Customs (KRA) regulations, with a focus on accurate record keeping, customs documentation, bond management, and regulatory monitoring. Job Description Job Purpose The Bond Officer is responsible for ensuring full compliance with Customs (KRA) regulations, with a focus on accurate record keeping, customs documentation, bond management, and regulatory monitoring. The role acts as the control point for all project bond transactions, ensuring proper reconciliation, and compliance in all inbound transactions.Key Responsibilities1. Customs Compliance & DocumentationEnsure accurate preparation, validation, and submission of: Import Declaration Forms (IDFs)Customs entries aligned with correct customs regimesVerify correctness of:HS classification, Quantities and values Applicable customs regimesEnsure compliance with KRA Customs regulations and Project proceduresMaintain proper documentation for customs audits and inspections2. Bond Management & Monitoring (CB1/CBA1)Monitor and manage Customs Bonds (CB1 & CB1A) to ensure continuous coverage of bonded cargo.Track bond utilization and customs exposure.Ensure timely provisional entries perfection.Liaise with relevant stakeholders (AGL Customs clearance &Ops team, Declarations) to: -Avoid bond exhaustion, Prevent operational disruptionsMaintain up-to-date records of: Bond balances and Bond consumption projection.3. Monitoring, Audit & Compliance ControlConduct pre-audit checks for inbound documentation.Perform post-audit reviews to ensure: Accuracy of customs entriesCompliance with internal SOPs and customs lawsAct as the regulatory controller for all bond transactions.Identify documentation discrepancies and ensure real-time escalation and resolution.4. Reporting & Regulatory SubmissionsPrepare and submit:Monthly bond reportMonthly reconciliation and compliance reportsMonthly bond consumption projection.Maintain accurate records for:Customs inspectionsInternal and external auditsEnsure transparency and traceability in all reporting5. Stakeholder CoordinationLiaise with:KRA Customs officialsSupport and coordinate customs audits, inspections, and regulatory reviewsKey DeliverablesContinuous validity and sufficiency of CB1 / CB1A bondsTimely provisional entry perfection upon receipt of exemption.100% compliance with customs regulationsAccurate real-time audit trailsZero unauthorized transactions.Timely and accurate regulatory reportingRequirementsQualificationsExperience: Minimum 3–5 years experience in:Bond transactions/declaration. Customs compliance and documentation and Bond managementStrong working knowledge of: KRA systems (iCMS /Kentrade)Exposure to regulatory frameworkCustoms procedures and regimesKey SkillsStrong analytical and reconciliation skillsHigh attention to detail and regulatory complianceExperience in bond tracking and customs reporting systemsExcellent documentation and record-keeping abilityStrong communication and stakeholder managementIntegrity, accountability, and compliance-driven mindset

• Ensure accurate preparation, validation, and submission of: Import Declaration Forms (IDFs) • Customs entries aligned with correct customs regimes • Verify correctness of:HS classification, Quantities and values Applicable customs regimes • Ensure compliance with KRA Customs regulations and Project procedures • Maintain proper documentation for customs audits and inspections • Monitor and manage Customs Bonds (CB1 & CB1A) to ensure continuous coverage of bonded cargo. • Track bond utilization and customs exposure. • Ensure timely provisional entries perfection. • Liaise with relevant stakeholders (AGL Customs clearance &Ops team, Declarations) to: -Avoid bond exhaustion, Prevent operational disruptions • Maintain up-to-date records of: Bond balances and Bond consumption projection. • Experience: Minimum 3–5 years experience in:Bond transactions/declaration. Customs compliance and documentation and Bond management • Strong working knowledge of: KRA systems (iCMS /Kentrade) • Exposure to regulatory framework • Customs procedures and regimes • Strong analytical and reconciliation skills