Administration Officer – Hotels at Jhpiego Tanzania

Administration Officer – Hotels at Jhpiego Tanzania Position: Administration Officer – Hotels Employer: Jhpiego Tanzania (Johns Hopkins University Affiliate) Duty Station: Dar es Salaam, Tanzania Reporting To: Senior Operations Manager Experience Required: Minimum 6 years of progressive experience in administration, travel/hotel coordination, facilities, or office operations (NGO or international private sector background preferred) Education: Bachelor’s degree in Business Administration, Public Administration, Management, or a related field Date Posted: September 4, 2026 Closing Date: September 11, 2026 Job ID: 143473 Role Overview & Key Responsibilities Hotel & Travel Management: Oversee hotel bookings, rates renegotiation, vendor contracts, and database updates on internal systems (my.jhpiego.org); process purchase orders (POs), conduct monthly statement reconciliations, manage VAT refund attachments, and coordinate with finance to close unpaid POs in QuickBooks across central and zonal offices. Office & Facilities Operations: Supervise support staff (security and cleaners), maintain physical office infrastructure, manage utilities, handle office equipment maintenance/repairs, and ensure building safety and asset protection. Front Office & Administration: Oversee incoming mail/invoices, maintain reception standards, operate PABX systems, manage office supply inventory, and coordinate with procurement to align with program plans. Vendor & Compliance Oversight: Monitor service provider performance, track after-sales service agreements, and enforce donor/organizational compliance standards. Qualifications & Competencies Education: Bachelor’s degree in Business Administration, Public Administration, or related discipline. Experience: 6+ years in administrative, office management, facilities, or travel/hospitality logistics roles. Languages & Technical Skills: Professional proficiency in English and Kiswahili; basic computer proficiency and PABX system operation experience. Soft Skills: High integrity, confidentiality, strong multi-tasking skills under deadline pressure, and proactive problem-solving. How to Apply CLICK HERE TO APPLY Submission Requirements: Upload a single compiled document containing your Cover Letter, Resume/CV, and References. Deadline: September 11, 2026. OTHER JOBS, TANZANIA JOBS, NGO's JOBS, NAFASI ZA AJIRA

• Hotel & Travel Management: Oversee hotel bookings, rates renegotiation, vendor contracts, and database updates on internal systems (my.jhpiego.org); process purchase orders (POs), conduct monthly statement reconciliations, manage VAT refund attachments, and coordinate with finance to close unpaid POs in QuickBooks across central and zonal offices. • Office & Facilities Operations: Supervise support staff (security and cleaners), maintain physical office infrastructure, manage utilities, handle office equipment maintenance/repairs, and ensure building safety and asset protection. • Front Office & Administration: Oversee incoming mail/invoices, maintain reception standards, operate PABX systems, manage office supply inventory, and coordinate with procurement to align with program plans. • Vendor & Compliance Oversight: Monitor service provider performance, track after-sales service agreements, and enforce donor/organizational compliance standards. • Education: Bachelor’s degree in Business Administration, Public Administration, or related discipline. • Experience: 6+ years in administrative, office management, facilities, or travel/hospitality logistics roles. • Languages & Technical Skills: Professional proficiency in English and Kiswahili; basic computer proficiency and PABX system operation experience. • Soft Skills: High integrity, confidentiality, strong multi-tasking skills under deadline pressure, and proactive problem-solving. • Submission Requirements: Upload a single compiled document containing your Cover Letter, Resume/CV, and References. • Deadline: September 11, 2026.