Documentation and Declaration Officer at Portanchor Solutions Limited

Documentation and Declaration Officer Job Vacancy at Portanchor Solutions Limited Job Tittle: Documentation and Declaration Officer Company: PORTANCHOR SOLUTIONS LIMITED Location: Victoria Noble Center, Dar es Salaam, Tanzania Email: portanchorsolutionsltd@hotmail.com Phone No./ WHATSAPP: (+255) 798 199 999 PORTANCHOR SOLUTIONS LIMITED, we are a clearing and forwarding company based in Dar es Salaam, Tanzania, specializing in customs clearance and cargo documentation services for import and export shipments. We works closely with the Tanzania Revenue Authority (TRA), port authorities, shipping lines, and other regulatory agencies to ensure efficient, compliant, and timely clearance of goods through Tanzania’s ports and borders. Job Summary: The Documentation and Declaration Officer will be responsible for managing and processing all customs documentation and declarations related to import, export, and transit shipments handled by PORTANCHOR SOLUTIONS LIMITED. The role ensures compliance with Tanzanian customs regulations and international trade procedures, while facilitating efficient and timely clearance of cargo through customs and other regulatory authorities. The Documentation and Declaration Officer will coordinate with clients, shipping lines, port authorities, and government agencies to ensure that all documentation requirements are fulfilled and shipments are cleared without delays or compliance issues. Key Duties and Responsibilities: 1. Preparation of Customs Documentation Prepare, verify, and process all import, export, and transit documentation including: Commercial invoices Packing list Bills of lading Certificates of origin Delivery orders Import permits and regulatory approval Ensure all documents comply with customs and international trade requirements. 2. Customs Declaration Processing Prepare and submit customs declarations through the Tanzania Customs Integrated System (TANESW). Correctly classify goods using the appropriate Harmonized System (HS) Codes. Calculate applicable duties, taxes, and other charges in accordance with Tanzanian customs tariff regulations. Ensure timely submission and approval of declarations to avoid delays in cargo clearance. 3. Liaison with Regulatory Authorities Coordinate with Tanzania Revenue Authority (TRA), port authorities, shipping lines, airlines, and other regulatory bodies. Handle customs queries and provide additional documentation when required. Follow up with authorities to ensure smooth processing and release of consignments. 4. Shipment Coordination and Monitoring Track and monitor shipment status from arrival to final clearance. Coordinate with warehouse operators, transporters, and terminal operators for cargo release and delivery. Ensure all clearance procedures are completed within the required timeframe 5. Client Communication and Support Maintain regular communication with clients regarding shipment status, documentation requirements, and clearance updates. Provide professional advice to clients on customs procedures and regulatory compliance. 6. Compliance and Record Management Maintain accurate records of all customs declarations and supporting documentation. Ensure compliance with customs laws, import/export regulations, and company policies. Assist in audits and regulatory inspections when required. 7. Problem Resolution Identify and resolve documentation discrepancies and customs clearance issues. Process amendments or corrections in customs declarations when necessary. Qualifications: Bachelor’s Degree or Diploma in: Logistics and Transport Management Supply Chain Management International Trade Customs Administration Business Administration or related field Minimum Experience: Minimum of 3 to 5 years of experience in a clearing and forwarding company, logistics company, or customs brokerage firm. Proven experience in handling customs documentation and declarations for import and export shipments. Deep knowledge of TANESW customs declaration system. Required Skills and Competencies: Strong knowledge of customs clearance procedures and regulations in Tanzania. Excellent understanding of HS Code classification and customs tariffs. High level of accuracy and attention to detail. Strong organizational and documentation management skills. Good communication and client service skills. Ability to work under pressure and meet strict deadlines. Proficiency in Microsoft Office applications and customs declaration systems. Working Conditions: The Documentation and Declaration Officer may be required to coordinate with port facilities, customs offices, and client locations, and must be prepared to work within operational timelines associated with cargo arrivals and clearance schedules. How to Apply Interested candidates can send their CV to: Email: portanchorsolutionsltd@hotmail.com Whatsapp: (+255) 798 199 999 With the subject line : “Application for Documentation and Declaration Officer”. OTHER JOBS, TANZANIA JOBS, NGO's JOBS, NAFASI ZA AJIRA

• Preparation of Customs Documentation Prepare, verify, and process all import, export, and transit documentation including: Commercial invoices Packing list Bills of lading Certificates of origin Delivery orders Import permits and regulatory approval Ensure all documents comply with customs and international trade requirements. • Liaison with Regulatory Authorities Coordinate with Tanzania Revenue Authority (TRA), port authorities, shipping lines, airlines, and other regulatory bodies. Handle customs queries and provide additional documentation when required. Follow up with authorities to ensure smooth processing and release of consignments. • Shipment Coordination and Monitoring Track and monitor shipment status from arrival to final clearance. Coordinate with warehouse operators, transporters, and terminal operators for cargo release and delivery. Ensure all clearance procedures are completed within the required timeframe • Client Communication and Support Maintain regular communication with clients regarding shipment status, documentation requirements, and clearance updates. Provide professional advice to clients on customs procedures and regulatory compliance. • Compliance and Record Management Maintain accurate records of all customs declarations and supporting documentation. Ensure compliance with customs laws, import/export regulations, and company policies. Assist in audits and regulatory inspections when required.