Human Resource Data Registry Clerk

24 Apr 2026 Human Resource Data Registry Clerk at Huachen International Supply Chain Limited

• Record Management: Maintain files and retrieve physical and electronic personnel files (employee files, contracts, performance reviews). • Data Entry: Update employee information in internal databases and HR systems, such as bank details, contact information, leave records, sick notes, payslips, warning letters, and other disciplinary documents. • Correspondence: Receive, sort, register, and distribute incoming/outgoing mail, documents, and faxes to the appropriate staff or departments. • On-boarding Support: Create, update, and manage employee records for new hires and assist with documentation. • File Tracking: Monitor file movement, ensure compliance with archiving and disposal procedures, and maintain a tidy, organized archive system. • Documentation: Process HR-related documents, including recruitment materials, training documents, and contract files. • Other responsibilities: Perform other human resources-related tasks as assigned by the human resources manager.Assist in organizing the signing of employee employment contracts.Assist the human resources manager in handling daily human resources-related matters as assigned QUALIFICATIONS • Minimum of a Diploma in Human Resource Management, Business Administration or equivalent. • Paid-up member of ZIHRM. • Must be a Zambian with a Valid NRC. • Grade 12 certificate with credit in mathematics and English. • Not less than 1 year of work experience in Human Resources.