Executive Assistant

Our client, a regional organization operating within a governance and executive environment, is seeking to recruit an Executive Assistant to the General Secretary (GS). The GS serves as the Chief Executive Officer (CEO), and the role holder will provide executive, administrative, and coordination support across strategic and operational areas. The position requires a mature, discreet professional able to function in a fast-paced executive office with shifting priorities and multiple stakeholders. Key Responsibilities - Coordinate key priorities and track assigned initiatives to ensure completion within required timelines. - Manage the GS’s calendar, diary, meetings, and internal and external engagements. - Act as the main liaison between the GS, governance structures, partners, dignitaries, and stakeholders. - Prepare and document meetings including Management, Executive Committee, and General Committee sessions. - Draft, review, and finalize official communications such as reports, memos, letters, briefing notes, and communiqués. - Coordinate domestic and international travel arrangements, including logistics, briefing materials, and related documentation. - Handle confidential information and sensitive correspondence with discretion. - Support membership processes including application handling, review coordination, and communication follow-ups. - Process expense reports, travel claims, and support general executive office coordination as required.

Key Qualifications - Bachelor’s degree in Administration, Communication, Theology, or a related field. - Experience supporting a senior executive or CEO office. - Proficiency in Microsoft Office (Word, Excel, PowerPoint). - Strong written and verbal communication with demonstrated drafting ability. - Proven ability to work with discretion and sound judgment in sensitive environments. - Ability to work independently in a fast-paced setting with competing priorities. - Christian faith is required.