Accounts Receivables Job

The Accounts Receivables role is responsible for ensuring accurate claims management, posting, tracking, and reconciliation of all accounts receivable transactions. The position involves timely invoicing, prompt follow-up of outstanding debts, accurate allocation of customer payments, and maintenance of healthy customer relationships in line with company credit policies and Service Level Agreements (SLAs). Key responsibilities include collecting, verifying, and organizing invoices and supporting documents from all branches/units; verifying claim forms, delivery notes, and invoices against scheme rules and company standards; approving, batching, and uploading invoices into ERP/AR systems; and ensuring accurate posting of customer invoices, debit notes, and credit notes. The role also involves reconciling customer accounts monthly, investigating and resolving billing discrepancies, pricing issues, and invoice disputes, and preparing month-end AR reconciliations and sub-ledger to general ledger processes. Additionally, the role holder will actively monitor the AR aging report, follow up on overdue invoices, engage customers and internal departments to resolve payment issues, and ensure compliance with company credit policy. The position requires maintaining positive and professional relationships with customers, distributors, and corporate accounts, communicating invoice status updates, handling customer complaints promptly, and supporting the onboarding of new customers through proper documentation and credit controls. The role also involves preparing weekly and monthly AR reports, providing data for internal and external audits, preparing AR reconciliations, franchise reports, compliance reports, and WHT/WVAT summaries, and ensuring adherence to financial policies, accounting standards, and statutory requirements.

Bachelor’s Degree in Accounting, Finance, Commerce, or related field; CPA (K) or equivalent professional qualification (ACCA, CCP); Minimum 3 years’ experience in Accounts Receivable, preferably in manufacturing or FMCG; Proficiency in TALLY, SAP, ERPNext, Zoho, Oracle, or related accounting software; Strong knowledge of Kenyan tax laws (VAT, WHT, WVAT compliance).