Administration Officer

15 May 2026 Administration Officer at Zambia Bureau Of Standards

• Oversees the daily general administrative operations of the bureau. • Ensures that office supplies and equipment are available and maintained, liaising with suppliers and service providers as needed. • Coordinates office maintenance, ensuring a conducive working environment for staff. • Maintains accurate and up-to-date records, including employee files, office inventories, and internal documentation. • Manages both digital and physical records, ensuring easy retrieval and secure storage. • Ensures compliance with organizational filing and document retention policies. • Provides administrative support to various departments, including scheduling meetings, preparing documents, and coordinating events. • Assists in the preparation of reports, presentations, and other administrative documents. • In liaison with Procurement, assists with the procurement of office supplies and services, ensuring value for money and timely delivery. • Handles incoming and outgoing correspondence, ensuring proper distribution and follow-up. • Organizes and maintains the office’s communication systems, including phone, email, and mail. • Liaises with vendors and service providers, ensuring that goods and services meet the organization’s standards. • Prepares and processes purchase orders, invoices, and payment requests. • Coordinates internal and external meetings, including scheduling, preparing agendas, and making logistical arrangements. • Organizes corporate events, workshops, and trainings, ensuring smooth execution.