Travel and Contracting Officer

The Travel and Contracting Officer is responsible for coordinating administrative and travel tasks for the MSF Eastern Africa office, ensuring efficient and effective administrative services related to staff travel, transit management, and NCR contracting. The role involves supporting the Talent Management team in communication and administrative requirements for travel and movement, including vaccinations, health checks, briefings, and other logistics. The officer provides on-point briefing and debriefing to mobile staff and managers on contracting procedures, documentation requirements, timelines, and administrative processes. They liaise with People and Culture, Finance and Services, operational centers, and partner sections to facilitate timely processing, approval, and implementation of contracts. The position also includes maintaining up-to-date contract records, tracking expiries, and coordinating end-to-end administration of NCR mobile staff contracts, including preparation, amendments, renewals, extensions, and closure. Additionally, the officer acts as a reference point for all travel-related issues and supports the Travel and Mobile Staff Deployment Team Leader in drafting and implementing travel and movement policies.

At least two (2) years’ experience in a similar job, preferably in the non-profit sector; strong administrative and organizational skills; proficiency in contract management and documentation; ability to liaise effectively with multiple departments and stakeholders; familiarity with travel logistics and health/safety protocols; attention to detail for tracking and record-keeping; experience with non-profit or humanitarian organizations is an advantage.