Fin/ Hr Assistant

21 Jan 2021 Fin/ Hr Assistant at Medecins Sans Frontieres Spain

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. • Update Social security Tax office employee files in order to meet legal requirements and duties. • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. • Make all administrative information available to the staff (posting, meetings, etc.) • Classify and prepare all accounting pieces as requested by the Administration Manager. • Médecins Sans Frontières Spain brings medical humanitarian assistance to victims of conflict, natural disasters, epidemics or healthcare exclusion in Ethiopia. • The Medical Emergency Response Team in which this position set is in charge of the surveillance of the country situation and the emergency humanitarian response.