Executive Assistant (Kenya Based)

About the Role We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative and operational support to our leadership team. This role is ideal for a proactive professional who excels at managing multiple priorities, maintaining confidentiality, and ensuring tasks are completed efficiently. Key Responsibilities - Manage calendars, appointments, and meeting schedules. - Coordinate email correspondence and respond to routine inquiries. - Prepare reports, presentations, and business documents. - Organize and maintain digital files and records. - Assist with travel arrangements and itinerary planning. - Track tasks, deadlines, and follow-up actions. - Support project coordination and administrative processes. - Take meeting minutes and distribute action items. - Assist with stakeholder communications and relationship management. - Perform general administrative duties as required.

Essential Requirements - Must be based in Kenya. - Minimum of 2–4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role. - Intermediate English proficiency with strong written and verbal communication skills. - Excellent attention to detail and accuracy. - Strong organizational and time-management skills. - Ability to work independently and manage competing priorities. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. - Strong problem-solving skills and a proactive approach to work. Highly Regarded Experience - Previous experience working in the NDIS, aged care, healthcare, hospital, community services, disability support, or allied health sectors. - Experience providing executive, administrative, or operational support within the health or community services industry. - Understanding of the NDIS, aged care, disability, or healthcare systems. - Strong sales, stakeholder engagement, account management, or business development experience. - Experience working with diverse stakeholders, clients, and service providers.