Travel and Contracting Officer_Kigali

The Travel and Contracting Officer is responsible for coordinating administrative and travel tasks for the MSF Eastern Africa office, ensuring efficient and effective services related to staff travel, transit management, and NCR contracting. The role involves supporting the Talent Management team with administrative requirements for travel and movement, including vaccinations, health checks, briefings, and other logistics. The officer will provide on-point briefing and debriefing to mobile staff and managers on contracting procedures, documentation requirements, timelines, and administrative processes. They will liaise with People and Culture, Finance and Services, operational centers, and partner sections to facilitate timely processing, approval, and implementation of contracts. Additionally, the officer will maintain up-to-date contract records, trackers, and monitoring tools, proactively following up on contract expiries and pending actions. The role includes coordinating end-to-end administration of NCR mobile staff contracts and decentralized offices, covering preparation, amendments, renewals, extensions, and closure of contracts.

At least two (2) years of experience in a similar role, preferably in the non-profit sector; strong administrative and organizational skills; proficiency in contract management processes; ability to liaise effectively with multiple stakeholders; familiarity with travel logistics and health/medical requirements for staff; attention to detail and proactive follow-up on deadlines.