Administrator/SHEQ Officer

No detailed description provided.

• Supply Sales Quotation to customer upon customer request, within contractual timelines. • Keep a register of all quotations sent out and follow up on outstanding purchase orders. This register is to be updated daily and is to be sent to the Senior Man on Site and the Supervisor before close of business each day. • Inform Senior Man on Site once a purchase order has been received, so that he can carry out the requested task. • Carry out all warehouse functions needed to maintain the spare parts and correct stock levels in the onsite warehouse to ensure the availability of spare parts to minimize engine down time. • Control all stock related tasks (stock takes, stock ordering, binning, labelling, stock rotation, warranties and core returns). • Keep records of site-specific tooling and equipment and report any breakages to the Senior Man on Site immediately. • Ensure that all warranty parts are labelled and sent to the warranty store with supporting documentation. Arrange with Logisitcs for warranty parts to be sent back to Johannesburg to be kept in the warranty store. • Involve the Account Manager and Senior Man on Site in all warranty decision making. Ensure that all warranty documentation, as per warranty procedures, is completed and submitted within warranty timelines. • Ensure that all parts cores are returned to Johannesburg for credit with the correct supporting documentation after completion of the job. • Ensure that all timesheets are completed daily and forwarded to the Rolls-Royce Solutions South Africa Account Manager on Fridays with supporting documents for any overtime booked. The Country Manager will check and sign the timesheets; upon receipt of the signed timesheets, they are to be captured in the SAP system. • Daily invoicing, capturing and controlling of labour (man) hours, parts, costs and stock onsites. • Daily follow up to ensure invoices are processed for timely payments and controlling of debtors. This includes following up on queries on invoices submitted for payment to ensure all invoices are paid within the stipulated payment terms. • Daily filing of field service reports, despatch notes and all related site paperwork. • Adhere to the Rolls-Royce Solutions South Africa systems and procedures to ensure smooth running of the site operation. • Updating and maintaining of the Safety Files and Passport360 system (Mine’s safety system), and ensuring that all employees are aware of new updates to documentation. All new documents are to be signed by every employee on site and the signed documents are to be filed and uploaded onto the Passport360 system.