Executive Assistant to the Director

To deliver professional, proactive administrative and operational support to the Director. Manage schedules, office errands, cross-team follow-ups on agreed actions, take minutes, prepare reports, and handle coordination so the Director can focus on strategic priorities across both companies. Company Sim Packaging Solutions and Birus Property Services Role: Executive Assistant to the Director Reports to Director Function: Executive support - Schedule management, meetings, Follow-ups, Minutes and Reporting, Office administration Internal relationships: All departments and teams across both companies External relationships: Clients, suppliers, service providers (as directed) Purpose To deliver professional, proactive administrative and operational support to the Director. Manage schedules, office errands, cross-team follow-ups on agreed actions, take minutes, prepare reports, and handle coordination so the Director can focus on strategic priorities across both companies. Key result areas and responsibilities Key result area: Operational tasks; Technical tasks Schedule and calendar management Manage daily, weekly, monthly, quarterly calendar; prioritize meetings and travel; resolve conflictsMaintain shared calendars, issue invites with agendas, protect strategic time Meeting support and minutes Organize meetings, take accurate minutes, distribute action logs promptlyCapture decisions and deadlines clearly, maintain organized meeting records Follow-up and action tracking Follow up with teams on agreed closures, track progress, escalate blockersMaintain action trackers, prepare status summaries, drive accountability Office administration and errands Handle office errands, correspondence, document management and logisticsProcess emails, maintain filing systems, coordinate travel and suppliers Reporting and documentation Prepare daily/weekly/monthly reports and briefing notesCreate clear professional reports, maintain document control and confidentiality Coordination and Communication Act as liaison between Director and teams, ensure smooth information flow Draft professional correspondence, coordinate multi-team updates Most critical KPIs KPI Target Measurement method Weight Schedule Accuracy 98% Calendar audit and Director feedback 15% Timely follow-ups and closures 95% actions followed up on time, >90% closure rate Action tracker and weekly status reports 20% Minutes quality and timeliness 100% distributed within 24 hours, >95% accuracy Distribution time and review feedback 15% Report quality and timeliness 100% on time and professional standard Submission deadlines and Director feedback 15% Administrative efficiency >95% tasks completed accurately and on time Task completion log 15% Confidentiality and professionalism Zero breaches Incident log and stakeholder feedback 20% Competency Matrix Core leadership R.L Technical R.L Core values R.L Accountability and Ownership 5 Calendar and schedule management 5 Integrity 5 Communication and Influence 5 Minutes and professional writing 5 Teamwork 5 Proactivity & Anticipation 5 Microsoft Office /Digital Tools 5 Collaboration 5 Attention to Detail 5 Action Tracking Systems 5 Accountability 5 Discretion & Confidentiality 5 Report Preparation 5 Strategic thinking 4 Market and commercial awareness 4 Personal specifications Category Requirements Education Diploma or bachelor’s degree in business administration, Office Management or related field Experience 5–7 years as Executive/Personal Assistant supporting Director/senior leadership; multi-company or multi-unit experience preferred; strong MS Office proficiency Key skills and attributes Excellent organization and time management; strong written and verbal communication; high discretion and integrity; proactive, detail-oriented and results-driven; able to work under pressure and manage multiple priorities; effective across all organizational levels How to Apply:All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section

• Manage daily, weekly, monthly, quarterly calendar; prioritize meetings and travel; resolve conflicts • Maintain shared calendars, issue invites with agendas, protect strategic time