Administrative And Communications Assistant

No detailed description provided.

• Manage the Managing Director’s office administration, including scheduling, meeting coordination, and diary management; • Provide logistical and administrative support for meetings of governing organs, including coordination of venues, materials, invitations, and related arrangements; • Assist in drafting, preparing, formatting, and filing routine and official correspondence, reports, presentations, briefing notes, internal notices, emails, basic announcements, and memoranda from the Managing Director’s office; • Organize meetings, including coordination of logistics and circulation of documents. Circulate approved minutes for signature, track receipt of signed minutes, and file signed minutes appropriately. • Coordinate travel arrangements, logistics, and appointments for the Managing Director when required. • Maintain an orderly and confidential filing system for the Managing Director’s office, both physical and electronic. • Serve as a first point of contact for internal and external stakeholders engaging the Managing Director’s office. • Track deadlines, submissions, and pending actions related to the Managing Director’s assignments and decisions; • Handle routine calls, visitors, and inquiries for the Managing Director’s office and refer matters as appropriate. • Support planning and logistics for communications activities, including meetings, internal initiatives, and major institutional events such as the General Assembly; • Support content coordination by collecting inputs, success stories, photos, and basic information from departments; • Support basic monitoring of media mentions and social media engagement and compile simple reports; • Support the coordination of service providers such as designers, printers, videographers, or media houses for routine communications-related tasks; • Support content creation for communications activities such as the quarterly newsletter and social media, as directed. • Bachelor’s degree in Business Administration, Office Management, Marketing, Communications, or a related field;