Finance Assistant at International Organzation for Migration

5 Aug 2021 Finance Assistant at International Organzation for Migration – IOM

• Maintain and safeguards the office petty cash, report on a regular basis (weekly) on the status of funds entrusted to him/her, arrange monthly cash counts and report any difference in the first instance to the direct supervisor to determine the necessary action to be taken. • Process and release approved cash payments to staff and other payees, ensuring that signed official receipts and other relevant supporting documents support all payments. Issue proper receipts for all cash and cheques received and to ensure that all cash and cheques are banked as soon as possible. • Handle banking duties such as deposits, withdrawals, follow-up on bank statements and other banking information as needed by the Admin & Finance Unit. • Issue and keep in custody, all cheques and ensure that cheques are only handed over to authorized agents upon proper identification and submission of adequate supporting documents. Frequent reminders to vendors of uncollected cheques • Assist in posting treasury transactions in the accounting system (SAP) • Review all types of payments from purchase , by verifying all invoices and ascertaining that the goods and services they refer to were duly received in addition to ensuring all other relevant supporting documentation and signatures according to IOM Ethiopia approval matrix are obtained before payment. • Carry out proper entry of accounting date in SAP, in accordance with IOM financial rules and practices. Maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations. • Process Travel expense claims and settlement of operational advances according to IOM Travel Policy, IOM Ethiopia Administrative Procedures and other relevant Accounting Rules and Regulations. Bring to the attention of the supervisor any relevant financial and budgetary issues. • Assist in vendor creation, monitoring of vendors to determine those that need to be deleted or edited. • Provide assistance to all staff services such as travel, expense claims, document retrieval, etc. • Review on regular basis the relevant vendors, initiate follow up messages for long outstanding cases and provide timely feedback to the NFO and RMO. • Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards • Assist in Preparation of VAT reimbursement requests