Personal Assistant (Legal Firm)

No detailed description provided.

• Assist the MD and the Executive in preparing board materials, follows up on matters arising from board, management, and Committee meetings and externally attended meetings on request; • With the consultation of the Office Manager plan internal and External meetings and take detailed minutes. This will also involve planning of Corporate Events and Internal Celebrations • Be responsible for heavy calendar management, requiring interaction with both internal and external executives, as well as consultants, to coordinate a variety of complex executive meetings; • Supervise the activities of the administrative staff working in office of the Country Manager • Prioritize and manage multiple tasks simultaneously, and follow through on issues in a timely manner; • Write and distribute email, correspondence memos, letters, faxes and forms and develop and maintain a filing system • Compile and disseminate board materials and documents in coordination with the Company Secretary • Support the Executive Team to track key work and update timelines • Update and maintain Executive office policies and procedures • Work with Procurement to order office supplies and research new deals and suppliers • Review and summarize miscellaneous reports and documents and prepare background documents; • Prepare agendas and plans for meetings attends meetings and take minutes • Submit and reconcile expense reports for the Executive Office • Composing, preparing, and editing correspondence that is sometimes confidential; • Excellent Communication Skills (Both Oral & Written)