Receptionist/PA

No detailed description provided.

• Manage the front desk professionally, welcoming and directing visitors, clients, suppliers, and staff with warmth and efficiency. • Answer, screen, and route incoming calls promptly and professionally; take and relay accurate messages. • Maintain a clean, organized, and presentable reception area at all times. • Manage visitor logbooks, issue visitor badges, and enforce security protocols. • Receive and distribute mail, courier packages, and deliveries. • Coordinate meeting bookings and ensure the boardroom is ready for scheduled meetings. • Manage the General Manager’s calendar, schedule appointments, and send timely reminders. • Coordinate and arrange local and international travel, accommodation, and itineraries. • Prepare and format correspondence, reports, presentations, and minutes of meetings. • Handle confidential information and documents with the utmost discretion and professionalism. • Screen and prioritize communications (email, calls, letters) on behalf of the GM. • Follow up on action items and pending tasks assigned by the GM to various departments. • Conduct research and compile briefing notes, reports, or summaries as required. • Coordinate internal and external meetings: prepare agendas, take minutes, and distribute action points. • Maintain systematic filing systems (physical and electronic) for ease of retrieval.