Executive Secretary

3 Jul 2026 Executive Secretary at Kality Foods S.C

• Calendar Management: Manage a complex CEO calendar, avoiding scheduling conflicts and prioritizing urgent plant or supplier meetings. • Gatekeeping: Screen and direct incoming calls, emails, and visitors, acting as the primary point of contact for the executive office. • Travel Logistics: Arrange domestic and international travel, and accommodations for executive visits. • Documentation: Draft, review, and edit official correspondence, memos, and highly confidential business documents. • Report Preparation: Compile and format data related to food safety metrics, production yields, supply chain logs, and financial performance. • Meeting Coordination: Schedule executive, board, and departmental meetings; prepare agendas; take accurate meeting minutes; and track action items to completion. • Internal Communication: Serve as a bridge between the CEO, Plant Managers, QA (Quality Assurance) teams, Finance, HR and other departments. • External Relations: Coordinate with raw material suppliers, government regulatory bodies (e.g., the Ethiopian Food and Drug Authority), logistics partners, and international clients.