Administrative Assistant

The Administrative Assistant will provide comprehensive administrative support to the High Commission of the Republic of Rwanda. Primary responsibilities include managing correspondence, preparing reports, maintaining official records, and coordinating meetings and appointments. The role involves handling confidential information with discretion, assisting in visa and consular services, and ensuring efficient office operations. The assistant will serve as the first point of contact for visitors and stakeholders, requiring strong interpersonal and communication skills. Additionally, the position requires proficiency in office software, database management, and multilingual communication (English, French, and Kinyarwanda are essential). The role is based in the High Commission's office and reports directly to the Head of Administration or designated senior officer.

Bachelor’s degree in Business Administration, Public Administration, or a related field; minimum of 3 years of relevant administrative experience in a diplomatic or government setting; fluency in English and French (written and spoken); proficiency in Kinyarwanda is an asset; strong organizational and time management skills; ability to handle confidential information with integrity; excellent communication and interpersonal skills; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with database management systems; familiarity with consular and diplomatic protocols is desirable.