Administrative & Accounting Officer

Responsibilities - You will be required to provide support to clients and employees in the office and work with the Centre Manager/ Directors to ensure the office operations work efficiently. - You are responsible for ensuring every employee has what they need to do their job and they follow all administrative protocols while getting their work done on time - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative work to ensure performance - Keep stock of office supplies and place orders when necessary - Maintain all assets registers and ensure adherence to daily controls on asset security - Undertake all bookkeeping and accounting procedures for the organizations - Support budgeting and bookkeeping procedures - Manage agendas/ travel arrangements/ appointments etc. for the upper management - Create and update records and databases with personnel, financial and other data - Prepare timely bills and invoices for the clients - Follow up on payments from the clients - Track stocks of office supplies and place orders when necessary - Submit timely reports and prepare presentations/proposals as assigned - Prepare Statutory Annual Accounts / Statutory Financial Statements such as balance sheets, Profit and Loss Accounts, Trial Balance etc - Prepare payroll & payroll taxes such as PAYE, WHT, SDL - Corporate Tax Return Estimation, Revision & Final Return - Ensure adherence to Stamp Duty, Import Duty & Excise Duty Administration - Ensure compliance to Tax Compliance Planning for all liable taxes - Create Excel Template for Daily Entries for the sake of preparing monthly, quarterly, semi-annual and annual reports - Posting all transactions from the company inception to date so as to create sound accounting system with appropriate record keeping. - Payroll preparation and share with client management all payroll Vouchers for Final payment of Net Pay, PAYE, SDL, NSSF and WHT if any. - Prepare Payment Vouchers and Petty cash Vouchers for various client expenses and purchases. - Pass into the Excel Form all recurring expenses such as Rental Fees, retainer fees, insurance claims, depreciation and other monthly expenses. - Prepare Tax invoices and ensure EFD Receipts are issued for the same invoices. - Advise Management on various Internal controls that need to be adhered while designing policies. - Share with management Important snapshot reports monthly and discuss the rationale of each report and advise the best practices that can improve the performance further based on the shared reports. - Book appointments - Inform the therapists of their daily schedules - Receive clients in for appointments - Enter clients' details onto the registers and IT systems once available - Direct clients where to go within the Center - Manage the social media accounts of the Companies - Answer phones, sometimes directing calls to other staff through phone system - Answer queries from clients and other staff - Prepare bills and invoices for clients - Liaise/ follow up with the insurance companies on all issues - Advise clients how to make payments and receive payments from them - Do the following admin duties, such as: - Prepare letters - Filing of returns - chasing up reports from the therapists after the assessments - Photocopying - Inputting data - Ordering stationery and other items for the centre

Bachelor Degree in Business Administration, Accounting, or Finance; CPA qualification is an additional advantage; Minimum of two years experience in administration, accounting, or finance roles; Strong organizational skills, excellent communication skills, IT proficiency, and exceptional customer service skills; Ability to work accurately and methodically; Capacity to work in a team while using own initiative; Confidence in engaging with clients and using the phone; Patience and understanding when dealing with potentially upset individuals; Ability to follow instructions and procedures; Experience working with diverse groups of people.