Procurement Assistant

The Procurement Assistant supports day-to-day procurement operations by assisting in sourcing, order processing, documentation, and supplier follow-up. The role ensures timely availability of materials, accuracy in procurement records, and compliance with procurement procedures to support smooth operational performance. Primary duties include preparing procurement plans and schedules based on departmental needs, gathering market information and supplier data, requesting and comparing quotations, and coordinating with suppliers for deliveries and documentation. The position also involves maintaining accurate procurement files and records, including RFQs, purchase orders, invoices, and delivery notes, while ensuring all documents meet audit and compliance requirements. Additionally, the role supports cost monitoring by collecting cost data for budgeting, identifying cost-saving opportunities, and assisting in supplier due diligence documentation.

Diploma or degree in Procurement, Supply Chain, Business Administration, or related field; Professional certification (KISM, CIPS) is an added advantage; 1-2 years' experience in procurement or supply chain (internship included); Basic knowledge of procurement processes and ERP systems; Strong communication and negotiation support skills; Good analytical ability and attention to detail; Supplier follow-up and coordination skills; Documentation accuracy