Logistics Manager

The Logistics Manager will implement and supervise all logistics operations at his/her assigned base. He/she will organize logistic support for programs, in keeping with Solidarités International procedures. He/she will assist the field coordinator in the implementation of safety rules. Supply Management - Carry out a purchasing environment analysis at the local level - Supervise the update of price lists and supplier files - Manage the Solidarités International purchasing procedures and those from donors funding the programs. - Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints - Receive, approve and process requests for quotes and internal order forms - Ensure that budgetary lines related to logistics are monitored and observed - Supervise the preparation of purchasing documents and draft the contracts - Participate in the drafting the call for tenders - Supervise purchasing, ensuring that approval rules and procedures are observed - Select suppliers and negotiate prices, deadlines and delivery methods - Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures - Ensure that dealings with suppliers are monitored Vehicle Fleet Management - Negotiate vehicle rental contracts - Supervise the planning and execution of maintenance and repair work on mission vehicles - Establish vehicle movement schedules - Ensure that a complete breakdown kit is available on board all vehicles - Permanently ensure that all drivers have received general training and carry out regular testing - Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures - Check that vehicle log books are in place and are used correctly - Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded - Prevent the misappropriation of fuel and spare parts - Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored Equipment/Telecommunications Management - Update inventory in real time - Optimize distribution of materials according to task needs - Organize the installation, safe-guarding and monitoring of materials - Install communication means and ensure that they are regularly maintained - Train teams in the use of these communication means Management and Monitoring of IT Equipment - Update antivirus software - Implement backup and data-protection procedures - Ensure the maintenance and correct use of IT equipment - Provide technical assistance to teams and organize training sessions Supplies Management - Select storage locations and create a plan for the development and security of these sites - Ensure material is stored under suitable conditions and monitor expiration dates - Ensure procedures are followed as stock is checked in and out - See that all documentation linked to stock is complete and correct - Supervise monthly physical stock inventory Human Resource Management - Analyse and quantify logistics personnel needs - Recruit, train and supervise the logistics team - Conduct performance reviews for members of the logistics team - Organize formal team meetings at regular intervals Security - Implement team safety measures as determined by the coordination team - Train teams in safety rules and procedures - Pass on any security-related information to his/her line manager Reporting/Capitalization - Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes) - Ensure that internal order forms are monitored, and that the status of each order is given to the person waiting - Consolidate logistics packs monthly and pass on to the logistics coordinator - Provide the logistics coordinator with all information needed to draft intermediary and final reports - Pass on purchasing reports for closed programs to the coordinators at the established frequency

Studies: B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management or any related field Experience: 3 years’ relevant experience in a similar position with other INGO and at least 5 years’ experience in the humanitarian sector. IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge of LINK software is an added advantage. Technical Skills: Procurement and sourcing strategies, Inventory management, Asset management, Fleet and Transportation management, Documentation and Reporting and Premise management. Transversal Skills: Rigorous, organized, able to manage important workload, good learning capacity, good communication skills, reactive, team spirit, assertive, attention to detail and resistance to stress. Candidate should be reliable, honest and accountable, a team player and proactive. Language: English is mandatory and one of the local dialects (Hausa) is an added advantage.