Grant Coordinator Support

The Grants Coordinator Support position, in close collaboration with the mission’s Deputy Director, will ensure the supervision, monitoring and regular support to the management of the mission’s grant portfolio. The Grants Coordinator Support will support the process of developing high quality funding proposals, concept notes and reports in compliance with donor regulations and ensure that all documentation is in line with Action Against Hunger internal guidelines. Key activities Objective 1: Support Grant management for the ongoing projects - Update the information and schedule on reporting obligations and proposal development, ensuring key staff are aware of and respect deadlines. - Ensure that comprehensive donor files are created, regularly updated and available for use. Provide briefing documents and support the development of relevant external communication tools for donor visits/meetings. - Act as focal point for external communications with donors for all matters related to grant management and reporting, including communication and visibility products on implementation progress when requested Objective 2: Identification, coordination, preparation, drafting and submission of quality and timely proposals/concept notes, following Action Against Hunger validation processes and taking into account donor guidelines. - Under the direction of the Deputy Director, gather inputs and relevant information to draft full proposals (including logical framework, technical description, budget and other necessary annexes) or Concept Notes to be submitted to donors. - Ensure and monitor the quality of the design of project proposals in response to calls for proposals and/or on their own initiative in accordance with donors’ priorities and interests and in compliance with their frameworks (donors’ own regulations, guidelines and languages), and participate in early technical discussions with donors, where feasible. - In coordination with mission management, ensure and supervise that project proposals and/or concept notes respond to and contribute to the Strategic Framework for the Central America mission, and ensure respect for the standard operating procedures of Action Against Hunger and the integration of cross-cutting approaches (gender, climate crisis/environment and protection), in accordance with Action Against Hunger policies. - Liaise with HQ or donors for follow-up and monitoring of proposals submitted, in order to support the mission’s budget planning. Coordinate any donor feedback and ensure timely submission of the requested feedback and its dispatch. Objective 3: Quality control of reporting and timely accountability internally and externally to stakeholders, donors and beneficiary populations - Coordinate donor reporting processes, in collaboration with the various relevant areas, to gather information/inputs and ensure timely submission of high quality programmatic/technical and financial reporting - Assist the BoPs and technical teams in the preparation of donor reports, and in the follow-up of partners for quality inputs, ensuring that reports conform to donor requirements, meet quality standards and are submitted on time. Special emphasis should be given to the quality of reports submitted in English. - Ensure that quality and timely reporting requirements are maintained for the mission and that processes are streamlined and efficient.

- Knowledge in Humanitarian Action, International Cooperation or any related field (social sciences, law, economics etc.) - Extensive experience in proposal writing - In-depth knowledge of donor compliance and grants management – Expertise in donor compliance regulations and best practices in grant management, ensuring proposals and projects meet donor requirements while mitigating risks and navigating complex grant processes, including financial tracking and reporting. - Leadership in proposal development and capacity building – Demonstrated ability to lead multi-stakeholder proposal processes while managing multiple priorities under tight deadlines, along with expertise in designing and implementing capacity-building initiatives for teams and partners to strengthen institutional processes and enhance project outcomes. - Technical background in the sectors of ACF intervention will be an asset. - Coordination, communication, and adaptability – Excellent ability to coordinate with diverse teams and stakeholders, strong written and verbal communication skills, and flexibility to work remotely while adapting to shifting priorities. - At least 3 years of experience in grants management in similar roles, with a focus on planning, implementation, monitoring, and reporting processes. - Proven experience working with humanitarian organizations, preferably with Action Against Hunger or similar NGOs, and the ability to collaborate effectively with diverse teams. - High level of written and spoken English - Arabic and/or French will be an asset - Advanced command of computer tools and Microsoft Office package - Desirable Knowledge in the use of tools that ensure innovation and quality in work management (Kobo, PowerBi).