Administration Assistant

Reporting to the Senior Head of Human Resources and Administration, the Administration Assistant provides comprehensive administrative support across procurement, logistics, human resources, front desk operations, and office management. The role ensures the smooth and efficient operation of the office by coordinating administrative processes, supporting staff and visitors, managing office facilities and supplies, and facilitating procurement and logistics activities in compliance with organizational policies and procedures. Key responsibilities include coordinating logistics and transportation for staff, visitors, consultants, and official events; managing the reception desk and serving as the first point of contact for visitors; maintaining records of incoming and outgoing mail and official correspondence; supporting office administration by ensuring facilities, equipment, and utilities are functional; and providing human resources support such as preparing employment-related letters, maintaining employee files, and assisting with onboarding and offboarding processes. The role requires a high level of integrity, professionalism, discretion, and confidentiality, with the ability to work independently or collaboratively in a fast-paced, multicultural environment.

Bachelor's Degree in Human Resources Management, Office Management, Business Administration, Management, Procurement and Logistics, or a related field; Minimum of two (2) years of relevant professional experience in administration, office management, procurement, logistics, or human resources; Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office productivity tools; Excellent written and verbal communication skills in English; Strong interpersonal skills with the ability to build effective working relationships; Strong organizational, planning, and multitasking skills with the ability to prioritize competing responsibilities; High level of integrity, professionalism, discretion, and confidentiality; Ability to work independently with minimal supervision and collaboratively as part of a team.