Business Support Assistant – Fleet and Facility Management

30 Apr 2026 Business Support Assistant – Fleet and Facility Management at World Food Programme

• Provide direct supervision of drivers, overseeing daily operations, duty assignments, attendance, and performance to ensure efficient and compliant transport services. • Conduct daily fleet status checks, including fuel levels and basic vehicle condition, and maintain weekly vehicle service and readiness checklists. • Support booking hub entries, assignments and monthly fleet reporting. • Develop daily, weekly and monthly transport schedule ensuring equitable utilization of all drivers and vehicles • Support daily trip approvals and driver coordination. • Assist in collecting incident/accident information when required. • Track monthly facilities and vehicle repair costs for MS budgeting. • Validate all fuel entry data in FMS for accuracy and completeness • Support with all fuel receipts and data for monthly fuel reconciliation • Support the registration and decommissioning process of all vehicles. • Conduct daily follow-up on minor repairs and work requests with service providers. Carry out monthly utilities monitoring and reporting (electricity, water, waste, gensets). • Perform daily OSH cleanliness inspections, ensure replenishment of office consumables, and identify items for recycling and/or disposal. • Conduct daily grounds maintenance checks, decluttering, and coordinating weekly garbage collection. • Carry out weekly security and access control verifications, including visitor logs and CCTV checks. • Work with relevant stakeholders to ensure timely completion of any facility.